Rivers and Mountains Conservancy
Personal Information: Definition and Requirement
to Obtain Lawfully
The Rivers and Mountains Conservancy may collect and maintain personal information only through lawful means. All conservancy employees who collect and/or maintain personal information must comply with the provisions of the Information Practices Act. Personal information includes, but is not limited to, any information that identifies or describes an individual, including his or her name, social security number, physical description, home address, home telephone number, education, financial matters, and medical or employment history. Personal information also includes statements made by, or attributed to, the individual. Specifically it includes information acquired through job applications and employee personnel files, grant applications, contracts for services from individuals, and public comments or questions via mail or electronic mail.
Restrictions on Collection and Use of Personal Information
The purposes for which the Rivers and Mountains Conservancy may collect personal information shall be specified at or prior to the time such information is collected. The personal information collected shall be relevant to the purpose for which it is needed. Any subsequent use of the information shall be limited to and consistent with the fulfillment of those purposes previously specified.
The Rivers and Mountains Conservancy shall not sell, disclose, use for any purpose other than as specified at the time it was collected, or make available the personal information collected, except with the consent of the subject of the information or as otherwise permitted by law or regulation.
Protection of Personal Information
Personal information must be protected against loss, unauthorized access, use, disclosure, modification or transfer. The Rivers and Mountains Conservancy employees responsible for the collection, use, maintenance, and/or dissemination of records containing personal information must take appropriate precautions to ensure that proper administrative, technical, and physical safeguards are established and followed in order to protect the confidentiality of such information. Employees shall assure that personal information is removed or redacted in appropriate circumstances where it is contained in materials otherwise subject to release.
The Chief of Administration for the Rivers and Mountains
Conservancy is responsible for the overall implementation
policy of the Resources Agency will be prominently
posted in our offices and on our website. A copy of
and contractors who have access to personal information
collected by the agency.